Inventory app for small business
Track stock across every location, count by scanning, manage lot expiry, and run purchase orders — without juggling four tools and a spreadsheet. Free to start. Paid plans from $19/month.
No credit card. 1 user, 100 items, and multi-location free forever.
What a small business inventory app should do
Small businesses don’t need an enterprise WMS. They need a tool that tells them — accurately and in real time — how much stock is on hand, where it lives, when it expires, and what to reorder. The right inventory app puts that information on the floor staff’s phone, not behind a desktop login.
InventoryFlo was built for operators who move boxes, count shelves, and call suppliers — not for analysts who write reports. Every decision in the product is biased toward what works at 6 AM in a backroom, not what looks good in a screenshot.
Multi-location stock
Track stock across warehouses, shops, and storage rooms. Move items between locations without re-keying. Per-location reorder points and low-stock alerts.
Scan-to-count on a phone
Native iOS and Android app. Scan barcodes or QR codes to receive, count, pick, or check items out. Works offline on the floor — sync when you reconnect.
Lot tracking & expiry alerts
Receive stock by lot, tag expiry dates, and let the app flag lots approaching their date. FEFO picking keeps older stock moving first. Built for food, beverage, and regulated goods.
Purchase orders, no second tool
Build POs against suppliers, send them by email, receive partially or in full, and update stock automatically. Cost-of-goods stays accurate as you receive.
Stock counts that close
Cycle counts and full physical counts with discrepancy review. Counts post adjustments to a ledger so your numbers reconcile and your auditor stays happy.
Reports that explain themselves
ABC classification, on-hand valuation, movement history, and supplier performance. Saved reports rerun against current data — no exports to clean up.
What to look for in an inventory app
Most inventory tools claim the same feature list. The differences show up in the fine print — fees you don’t see until you upgrade, limits you don’t hit until you grow. Four things to check before signing up anywhere:
Per-warehouse fees
Watch for: Many tools charge extra when you add a second location.
How we do it: Locations included in every paid tier — add as many as your plan allows without surprise upcharges.
Floor-staff licensing
Watch for: Some apps make you buy a seat for every scanner user.
How we do it: Floor scanners use the same seat count as admins — no extra fee to put scan in everyone’s hand.
Lot and expiry as paid add-ons
Watch for: Generic inventory tools treat perishables as a premium feature.
How we do it: Lot tracking and expiry alerts are standard on every paid tier.
Spreadsheet exports as the only “report”
Watch for: Older tools dump CSV and call it analytics.
How we do it: Saved reports rerun against live data with charts, deltas, and drill-down.
Built for audit-grade inventory
Every stock movement is a ledger entry — receipts, picks, transfers, counts, write-offs. You can prove what happened, when, and by whom. Counts post to the ledger. Your accountant can reconcile without a spreadsheet detective story.
Simple pricing, no per-warehouse fees
- Free — 1 user, 100 items, 1 location. No card required.
- Starter $19/mo — 3 users, 1,000 items, 1 location.
- Pro $59/mo — 8 users, 5,000 items, 3 locations.
- Business $159/mo — 12 users, 20,000 items, 10 locations.
Frequently asked questions
- What is the best inventory app for a small business?
- The best inventory app for a small business gives you real-time stock levels across every location, scan-to-count on a phone, lot and expiry tracking for perishable goods, and purchase orders without a separate tool. InventoryFlo bundles all of that for a flat monthly fee with no per-warehouse upcharge.
- How much does an inventory app for small business cost?
- Most small businesses can run on a free tier (under 100 SKUs and one user) or a paid plan starting at $19/month. Pricing should scale with how much stock you carry, not how many staff scan boxes. Check the pricing page for full tier limits.
- Do I need separate software for purchase orders?
- No. A modern inventory app should create purchase orders directly against suppliers, receive them partially or in full, and update on-hand stock when items arrive. Splitting POs into a separate app means double entry and stock drift.
- Can I use the inventory app on the warehouse floor?
- Yes. InventoryFlo runs as a native mobile app on iOS and Android and works offline. Floor staff can scan, count, receive, pick, and check items out without an admin account.
- How does lot and expiry tracking work?
- When you receive stock, you tag each lot with an expiry date. The app flags lots approaching expiry, alerts you when stock is past date, and uses FEFO (first-expired-first-out) on picks so older lots leave first.
- Can I import existing inventory from a spreadsheet?
- Yes. CSV import is built in. Bring your existing item list, supplier list, and starting quantities from any spreadsheet — column mapping happens at import time, so you do not need to reformat first.
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